Owner’s Representative

Municipal facilities expansion projects can be complex, forcing owners to juggle development challenges with executing their educational or business objectives. Tatonka Capital Corporation (TCC) partners with schools and other municipalities to transform visions into realities. As an Owner’s Representative (OR), Tatonka serves as your Advocate and Advisor for your project. Key responsibilities may include but are not limited to:

Project Planning and Pre-Development

  • Assist in defining project scope, budget, and schedule. This can also include a comprehensive credit review to clearly understand your borrowing capabilities before engaging credit sources.

  • Help evaluate development proposals or public-private partnership (P3) opportunities.

  • Advise on procurement strategies like RFPs and selection of design/build teams.

  • Ensure compliance with municipal codes, zoning, and community objectives.

Design Oversight

  • Participate in architect selection and contract negotiations.

  • Represent the owner's vision and functional needs during design.

  • Coordinate input from internal departments (academic, facilities, administration).

  • Monitor design progress and identify “scope creep” or cost risks.

Construction Phase

  • Participate in general contractor selection and contract negotiations.

  • Oversee general contractor performance.

  • Track project schedule, budget, and quality on behalf of the municipality.

  • Review pay applications, change orders, and manage risk.

  • Ensure transparency and documentation for public accountability.

Communication and Reporting

  • Act as the primary liaison between stakeholders and project teams.

  • Keep board members and other stakeholders informed via reports and presentations.

  • Facilitate community engagement when required.

Closeout and Handover

  • Ensure all permits, inspections, warranties, and punch lists are completed.

  • Serve as the transactional “closer” to bring financing arrangements to fruition.

  • Confirm commissioning of systems and overall project performance.

Why Owner’s Representation Matters for Municipal Projects

Public projects often carry higher scrutiny, longer timelines, and greater stakeholder involvement than private ones. Contractors and other professionals may not have specific expertise in dealing with a public entity. The OR helps:

  • Maintain fiscal responsibility with taxpayer funds.

  • Align development with public policy and community impact goals.

  • Bring technical expertise that school and municipal staff may not have in-house because these projects are not a part of their everyday responsibilities.

Engaging an Owner Representative is akin to hiring an expert to reach your goals and long-term vision. 

We look forward to talking with you about your project.