Owner’s Representative

Facilities expansion projects can be complex, forcing educators to juggle development challenges with educating students. Tatonka Capital Corporation (TCC) partners with schools to transform visions into realities. As your Owner Representative (OR), Tatonka serves as your Advocate and Advisor on your behalf for your project. Key responsibilities may include but are not limited to:

Project Planning & Pre-Development

  • Assist in defining project scope, budget, and schedule.  This can also include a comprehensive credit review to clearly understand your borrowing capabilities before engaging credit sources.

  • Help evaluate development proposals or public-private partnership (P3) opportunities.

  • Advise on procurement strategies (e.g., RFPs, selection of design/build teams).

  • Ensure compliance with municipal codes, zoning, and community objectives.

Design Oversight

  • Participate in architect selection and contract negotiations.

  • Represent the owner's vision and functional needs during design.

  • Coordinate input from internal departments (academic, facilities, administration).

  • Monitor design progress and flag scope creep or cost risks.

Construction Phase

  • Participate in general contractor selection and contract negotiations.

  • Oversee general contractor performance.

  • Track schedule, budget, and quality on behalf of the municipality.

  • Review pay applications, change orders, and manage risk.

  • Ensure transparency and documentation for public accountability.

Communication and Reporting

  • Act as the primary liaison between stakeholders and project teams.

  • Keep board members and other stakeholders informed via reports and presentations.

  • Facilitate community engagement when required.

Closeout and Handover

  • Ensure all permits, inspections, warranties, and punch lists are completed.

  • Serve as the transactional “closer” to bring financing arrangements to fruition.

  • Confirm commissioning of systems and overall project performance.

Why It Matters in School and Municipal Projects

Public projects often carry higher scrutiny, longer timelines, and more stakeholders than private ones.  Contractors and other professionals may not have specific expertise in dealing with a public entity. The OR helps:

  • Maintain fiscal responsibility with taxpayer funds.

  • Align development with public policy and community impact goals.

  • Bring technical expertise that school and municipal staff may not have in-house because these projects are not a part of their everyday responsibilities.

Hiring an Owner’s Representative is akin to hiring an expert needed to reach your goals and long-term vision. 

We look forward to talking to you about your project.